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EMAIL SIGNATURES

BUILT ONCE · RENDERED EVERYWHERE

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THE PRODUCT

THE PRODUCT

THE PRODUCT

THE PRODUCT

THE PRODUCT

THE PRODUCT

ONE WORKSPACE. EVERY SIGNATURE.

Build, govern, preview and export every email signature from one connected workspace. Mailmyra keeps every sender and every inbox aligned with the same approved identity.

Explore the product
  1. 01 Build
  2. 02 Control
  3. 03 Preview
  4. 04 Export
Live workspace
Mailmyra signature builder open on a laptop
Mailmyra signature checked in a mobile inbox
Inbox verified
Inside Mailmyra

Design once.
Stay consistent.

Mailmyra brings identity, brand rules, inbox previews and export into one live workspace. Build visually, check the result where recipients read it and deliver the same approved signature without rebuilding it for every client.

Explore the Workspace
6 Inbox clients
600px Pixel-safe canvas
2 Export routes
The product system

One workspace.
Four layers.

Build the identity once, then carry the same approved design through styling, inbox checks and installation without rebuilding the signature at each stage.

01 Create 02 Control 03 Verify 04 Deliver
01
Mailmyra live signature builder
Live creation

Build

Turn identity and contact details into a finished signature while every edit renders live beside the form.

Identity Contact details Live preview
Live builder Every edit renders now
02
Mailmyra signature styling workspace
Brand direction

Style

Switch layout, scale and accent without breaking the email-safe structure underneath the design.

6 layouts S / M / L Brand colour
Brand system One approved direction
03
Mailmyra inbox preview across desktop and mobile
Inbox proof

Preview

Inspect the same signature inside the inboxes your recipients actually use before anything is exported.

Outlook Gmail Apple Mail
6 clients Checked before export
04
Mailmyra signature export workflow
Ready to install

Export

Copy rich HTML or download a clean .htm file, then follow the route built for your email client.

Rich HTML .htm file Setup guides
Ready Two export methods
Real inbox proof

One signature.
Every inbox.

The approved identity stays intact from desktop clients to mobile inboxes and clean HTML delivery.

Scroll through the proof
Mailmyra signature in a classic desktop inbox
01 / 06 Pixel checked
Desktop legacy

Outlook Classic

Table-safe structure built for the rendering rules that still matter most.

Table HTMLInline CSS600px safe
Mailmyra signature in the new Outlook inbox
02 / 06 Layout verified
Modern desktop

New Outlook

The same approved signature, carried into the modern Outlook experience.

Responsive widthRetina mediaBrand safe
Mailmyra signature inside a browser-based Gmail inbox
03 / 06 Browser ready
Browser inbox

Gmail

Clean contact details, banner media and calls to action remain aligned.

Rich copyImage safeLink ready
Mailmyra signature inside an Apple Mail desktop inbox
04 / 06 Retina ready
Desktop clarity

Apple Mail

Sharp media and disciplined spacing for high-density desktop displays.

2x imagesSharp typeClean spacing
Mailmyra signature adapted to an iOS mobile inbox
05 / 06 Mobile checked
Responsive delivery

iOS Mail

The identity scales down without losing hierarchy, contact clarity or intent.

Mobile widthTouch linksReadable type
Mailmyra signature exported as clean HTML to desktop and mobile inboxes
06 / 06 Ready to install
Delivery route

HTML Export

Copy rich HTML or download the .htm file and follow the client-specific guide.

Rich copy.htm fileInstall guides
Product control

One workspace.
Every part aligned.

Build the identity once, then control who receives it, what changes and when every campaign goes live.

IdentityPeopleCampaigns
Mailmyra central controls for assigning approved signatures
01 / Central assignment One decision.
Every sender updated. Brand rules locked
Mailmyra campaign banners synchronized across signatures
CampaignsSchedule once.
Publish together.
Inbox coverage 6

Major inbox clients checked before rollout.

Live control

Update once.
Deploy everywhere.

Swap a banner, lock a disclaimer or move a teammate to another approved signature without rebuilding the system.

Mailmyra signature performance and engagement overview
Reporting liveSee what each signature delivers.

Everything stays connected from approved identity to measured delivery.

Explore all features
Feature library

Every tool.
One workspace.

Design, govern, verify and export from one connected workspace. Every tool feeds the same approved signature system.

Build Control Deliver
01 / Live workspace Rendering live

Signature Builder

Enter every identity field, choose the structure and see the final signature update before export.

6 layoutsBrand stylingLive preview
Mailmyra signature builder workspace
02 / Team control 128 active

Deploy centrally.

Assign approved signatures without asking teammates to rebuild anything.

Central Mailmyra signature controls
03 / Inbox proof 6 checked

Preview where people read it.

Outlook, Gmail, Apple Mail and mobile inboxes stay in view before launch.

Mailmyra signature previews across email clients
04 / Campaigns Scheduled

One banner.
Every conversation.

Schedule campaign creative once and publish it across selected teams.

Campaign banner synchronized across Mailmyra signatures
05 / Export Client safe

Copy or download.

Use rich HTML copy or an Outlook-safe .htm file with the right install guide.

Mailmyra rich HTML copy and download options
HTML.HTM
06 / Insights Last 30 days

See what signatures deliver.

Measure banner clicks and active campaigns without losing sight of the identity behind them.

+24%Engagement
The process
01.

Connect your team

Bring your employees and company information into one central workspace. Mailmyra keeps every name, role and contact detail ready to use.

Central employee list CSV import Seat management
Microsoft 365 Google Workspace
Mailmyra
  • SM
  • DW
  • AK
  • JR
  • +124
128 employees synced
02.

Design your signature

Create a professional signature with your logo, employee details, social links, disclaimers and campaign banners.

Ready-made templates Visual editor Live preview
DesktopMobile
Sarah Miller Marketing Manager
03.

Assign & organise

Choose which signature belongs to each employee, team, department or location — all from one dashboard.

Teams & departments Roles & seats Multiple designs
Sales Team 24 employees
  • DW
  • AK
  • JR
  • +21
Assigned: Sales Signature
Marketing Team 12 employees
Assigned: Main Signature
04.

Publish everywhere

Publish once and keep every signature consistent across your organisation. Future changes are managed centrally.

One master template Bulk export Setup guides
  • Gmail
  • Outlook
  • Mobile
  • Laptop
Master template One place. Every signature.
Published to 128 users
Advanced control

More control.
Every signature.

Assignments, permissions and block-level editing — all one panel deep when you need them. The basics stay a two-minute job; the control is there the day your team outgrows one signature.

Mailmyra team control dashboard Admin workspace Campaign banner blocks
01 Smart assignments

Assign signatures by employee, team or department — one dashboard decides who gets what. Point the whole office at one design, give sales their own campaign version, and swap either in seconds.

02 Role-based access

Give marketing or admins exactly the permissions they need — nothing more. Marketing updates banners and campaigns, admins manage people and seats, and nobody can break the template by accident.

03 Flexible signature blocks

Manage banners, social links, contact details and legal text as separate blocks. Update a block once and it changes everywhere it is used — no rebuilding, no copy-paste drift.

Outlook first

The client that breaks signatures is the
one we design for first.

No code, no plugins

Your team pastes one signature. Nothing
to install on their machines.

Change it once

Update the master template, export again,
every signature follows.

Setup Follow the setup guides for Outlook, Gmail and Apple Mail.

WORKS EVERYWHERE

Email Signatures
From Any Device

Mailmyra keeps your team’s signatures consistent across desktop, mobile and supported email platforms—without separate setup for each device.

Built for
Desktop

Built for
Mobile

ONE SETUP

EVERYWHERE

One consistent signature across every device and platform.

Works with
Microsoft

Works with
Google

More than a signature

Turn every email into
a brand opportunity.

Mailmyra turns every email signature into a consistent brand touchpoint. Manage company branding, employee details, campaign banners, social links, and essential information from one central platform.

What Mailmyra Helps You Manage

  • Brand Consistency – Keep every team signature aligned with your
    company identity.
  • Campaign Banners – Promote offers, announcements, and company
    updates in everyday emails.
  • Essential Information – Add contact details, social links, and
    required company information.
  • Central Updates – Make one change and keep every signature
    accurate and up to date.

Brand Consistency

  • Company Logo and Identity
  • Standardised Signature Layouts
  • Consistent Team Presentation

Campaigns &
Promotions

  • Promotional Banners
  • Company Announcements
  • Marketing Visibility

Essential
Information

  • Contact Details
  • Social and Website Links
  • Legal and Company Information
FAQ

Questions,
answered.

Everything you need to know before building, exporting and managing signatures with Mailmyra.

Mailmyra questions resolved across email signatures
Inbox-ready answers 6 clients covered

Mailmyra helps you design professional email signatures, preview them across major inboxes and export clean, table-based HTML that stays consistent when it reaches the recipient.

You can preview and prepare signatures for Outlook Classic, New Outlook, Gmail, Apple Mail and iOS Mail, with layouts built around real email-client rendering constraints.

No. Choose a template, enter your details and adjust the style visually. Mailmyra generates the email-safe HTML and keeps the technical structure out of your way.

Yes. Create one approved signature system, lock the brand rules that matter and apply the same visual hierarchy to every teammate while keeping personal details accurate.

Campaign content can be prepared once and kept consistent across selected senders, so launches and calls to action do not depend on manual edits in individual signatures.

Copy the signature as rich HTML or download the .htm file, then follow the client-specific installation guide for Outlook, Gmail, Apple Mail or your preferred inbox.

Get started

Ready To
Build Yours.

You have seen the whole process. Open the builder, type in your
details and watch the live preview take shape line by line.

  • Preview for free; an account is only needed to export.
  • Copy as rich HTML or download a .htm file for Outlook.
Schedule a Demo
The Mailmyra builder with a signature open in live preview